Waterloo Library

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Academic Librarians and Systematic Reviews: an emerging role in the social sciences
(2017-05-31) Stapleton, Jackie; Brown, Sarah
This conference presentation was delivered at CAPAL Conference on May 31, 2017, Toronto, Ontario. Abstract: Systematic review support is expanding beyond health and medical librarianship. The rise of knowledge translation in the social sciences has resulted in a corresponding increase in the number and type of review studies conducted by researchers and supported by granting agencies such as SSHRC. Academic librarians in the social sciences are poised to position themselves as collaborators in the research process, providing guidance and bringing valuable expertise to the research team. Relating from personal experiences, the speakers will address three points related to systematic reviews in the social sciences: 1) Role of the librarian on a systematic review project; 2) Professional expectations including authorship and adherence to systematic search/reporting standards; 3) Specific challenges faced by the social sciences librarian.
Academic Status Institutional Comparisons Report
(Librarians' and Archivists' Association of the University of Waterloo, 2020-03) Hale, Jordan; Hutchinson, Rebecca; Weaver, Kari D.
This report was distributed to Librarians' and Archivists' Association of the University of Waterloo members in advance of consultations pertaining to a potential change in employment status.
Applying systematic review search methods to the grey literature: a case study examining guidelines for school-based breakfast programs in Canada
(BioMedCentral, 2015-10-15) Godin, Katelyn Marina; Stapleton, Jackie; Kirkpatrick, Sharon I.; Hanning, Rhona; Leatherdale, Scott T.
Grey literature is an important source of information for large-scale review syntheses. However, there are many characteristics of grey literature that make it difficult to search systematically. Further, there is no ‘gold standard’ for rigorous systematic grey literature search methods and few resources on how to conduct this type of search. This paper describes systematic review search methods that were developed and applied to complete a case study systematic review of grey literature that examined guidelines for school-based breakfast programs in Canada. Methods: A grey literature search plan was developed to incorporate four different searching strategies: (1) grey literature databases, (2) customized Google search engines, (3) targeted websites, and (4) consultation with contact experts. These complementary strategies were used to minimize the risk of omitting relevant sources. Since abstracts are often unavailable in grey literature documents, items’ abstracts, executive summaries, or table of contents (whichever was available) were screened. Screening of publications’ full-text followed. Data were extracted on the organization, year published, who they were developed by, intended audience, goal/objectives of document, sources of evidence/resources cited, meals mentioned in the guidelines, and recommendations for program delivery. Results: The search strategies for identifying and screening publications for inclusion in the case study review was found to be manageable, comprehensive, and intuitive when applied in practice. The four search strategies of the grey literature search plan yielded 302 potentially relevant items for screening. Following the screening process, 15 publications that met all eligibility criteria remained and were included in the case study systematic review. The high-level findings of the case study systematic review are briefly described. Conclusions: This article demonstrated a feasible and seemingly robust method for applying systematic search strategies to identify web-based resources in the grey literature. The search strategy we developed and tested is amenable to adaptation to identify other types of grey literature from other disciplines and answering a wide range of research questions. This method should be further adapted and tested in future research syntheses.
Are machine learning corpora “fair dealing” under Canadian law?
(Proceedings of the 12th International Conference on Computational Creativity, 2021-09) Brown, Dan; Byl, Lauren; Grossman, Maura R.
We consider the use of large corpora for training compuationally creative systems, particularly those that write new text based on the style of an existing author or genre. Under Canadian copyright law, a key concern for whether this is “fair dealing” is whether this usage will result in new creations that compete with those in the corpus. While recent law review articles in the United States suggest that training models on such corpora would be “fair use” in the United States, we argue that Canadian law may, in fact, forbid this use when the new products compete with works in the original corpus
Author Addendum Conundrum: Reconciling Author Use of Addenda With Publisher Acceptance
(Partnership Association, 2022-01-28) Byl, Lauren
The purpose of this paper is simultaneously to investigate researcher use and awareness of author addenda (e.g., the Scholarly Publishing and Academic Resources Coalition [SPARC] author addendum) and publisher awareness and acceptance of the same. Researchers at U15 Group of Canadian Research Universities institutions were targeted, and a survey was sent to faculty, graduate, and postdoctoral associations to share with their members. Following a low response rate, the survey was sent to a listserv of copyright librarians in Canada with a message that encouraged them to share it with researchers at their institutions. Eighty-one researchers responded to the survey. Eighty-six percent of researchers (n = 70) indicated that they were unaware of author addenda. Researchers were asked to identify how often they negotiate their publishing agreements, and of those who answered the question, 84.2% (n = 64) responded that they never negotiate. Thirteen publishers or publishing organizations were contacted and asked if they would participate in phone interviews about copyright practices and author addenda. Two large multinational publishers agreed to participate. Both publishers indicated that very few authors attempt to negotiate their agreements and that of those who choose to negotiate, even fewer use addenda. Both indicated that they do not accept the SPARC author addendum. This study’s small sample sizes mean that more information needs to be collected before firm conclusions can be drawn. Based on the responses from the two large publishers, the best way to help Tri-Agency-funded researchers may be for libraries and the Tri-Agency to negotiate with publishers for funder-based exceptions.
Automating Big Data Cleaning: An Example Using Local Bibliometric Data
(2017-04-06) Carson, Jana; Gordon, Shannon
The University of Waterloo recognizes bibliometric data as an important piece of evidence-based research assessment, and recommends bibliometric data as one measure, among many, for capturing research productivity trends, and elements of research impact. Even when working from a basket of measures, bibliometric data remains complex and requires significant cleaning due to issues of name ambiguity. This session will explore an innovative collaboration between the Library and Institutional Analysis and Planning (IAP) to support the integrity of local, discipline-level bibliometric data by automating key data processes of an internal project. This session will introduce how bibliometric data is relevant to the University, the process used to gather and vet local bibliometric data, and the ways in which key data processes have been successfully automated using Python and a database to support efficient reporting. Given known challenges presented by name ambiguity, this collaborative framework makes it possible to support the integrity of local bibliometric data—a key step in supporting this and similar in-demand analyses at the University.
Best Practices for Library Exhibitions
(Art Libraries Society of North America (ARLIS/NA), 2021-11) Cannon, Caley; Comrie, Allison; Covert, Claudia; Kohl, Kristi; Meinke, Elizabeth; Ng-He, Carol; Peters, Carmen; Van Heukelem, Malia
Best Practices for Library Exhibitions provides a comprehensive framework and recommended practices for developing and managing exhibitions in art libraries and similar types of information environments. It offers real-world insights complementing library and information science program curricula enriching students’ learning about exhibition development, which is a growing expectation for librarians. The document is organized by three main areas: Creation, Operation and Logistics, and Management, reflecting the actual cycle of exhibitions. Specific best practices include Curation and Policies, Digital Exhibits, Diversity/Equity/Inclusion/Accessibility, Loaning, Conservation Care, Facilities, Engagement, Marketing and Outreach, Documentation, Evaluation, and Financial Management. The initiative for this project was endeavored by the Exhibitions Special Interest Group with contributions from library professionals representing a variety of institutions and specialties.
Bibliometrics & The Modern Academic Library: A Unique Cross-Campus Partnership At The University Of Waterloo
(2016-01-28) Carson, Jana; Gordon, Shannon
As one measure used to capture research productivity trends, and elements of research impact, the University of Waterloo recognizes bibliometric measures as an important piece of evidence-based research assessment. Join these speakers to learn how the University of Waterloo uses bibliometric measures to better understand the University s research productivity and impact. This session will explore: the increasing use of bibliometrics as an accountability tool, how bibliometrics inform discussion on areas of research strength and emerging areas, the research analytics tool InCites , and the use of bibliometric data in replicating university rankings results. Also learn about the University s campus-wide Bibliometrics Working Group and White Paper on Bibliometrics, written in effort to bring discussion and clarity to the campus community around the use and misuse of common bibliometric measures. This work is possible through a unique partnership involving the University of Waterloo s Office of Research, Institutional Analysis and Planning, and the Library.
Bibliometrics and Research Impact at University of Waterloo: An Exciting Campus Partnership
(University of Waterloo, 2017-04-03) Hitchens, Alison; Bèlanger, Annie
In 2012, the Bibliometrics Working Group at the University of Waterloo, composed of the Library, the Office of Research, Institutional Analysis and Planning (IAP) and faculty representatives, began its work. In 2015, a new campus position was created, Bibliometrics and Research Impact Librarian, and the white paper “Measuring Research Outputs through Bibliometrics” was released. This specialist librarian also supports the Ranking Working Group and the Research Impact Working Group and is responsible for bibliometrics education across campus for our students and faculty. This Librarian has also been working to create a North American community of practice for bibliometrics work. This project briefing will highlight this campus partnership, lessons learned so far, and questions for future directions and infrastructure requirements for support. Additionally, we will explore possible connections between bibliometrics work, citation analysis and evidence-based collection development practices for a research-intensive University.
Charting the course: Developing a roadmap of research priorities in the Canadian RDM landscape
(2019) Cheung, Melissa; Dearborn, Dylanne; Da Sylva, Lyne; Khair, Shahira; Szigeti, Kathy
Launched in 2015, the Canadian Association of Research Libraries (CARL) Portage Network is dedicated to the shared stewardship of research data in Canada through developing a national research data culture, fostering a community of practice for research data, and building national research data services and infrastructure. Portage has a large network of expertise comprised of Expert Groups, each with mandates related to specific areas of research data management (RDM). The objective of the Research Intelligence Expert Group (RIEG) is to provide Portage with intelligence on RDM in Canada for a variety of related topics through the development and oversight of targeted studies designed to gather supporting evidence. In order to set priorities for RIEG, a high-level roadmap was developed to bridge gaps in our knowledge about RDM practices, developments, culture, and policies in Canada. To understand the current environment, an analysis of select sources was conducted using a taxonomy developed by RIEG. Topical areas were examined from an international and Canadian context to determine gaps and priority areas. This poster will offer an overview of the development of this roadmap, detailing how it helped to formalize recommendations for action, prioritize research tasks, and set objectives for RIEG moving forward.
Collaborating to Automate Big Data Cleaning: An Example Using Local Bibliometric Data
(2016-12-06) Carson, Jana; Gordon, Shannon
This session will showcase a unique local collaboration between the Library, the Office of Research, and Institutional Analysis and Planning to support a project involving large amounts of complex data. The highly collaborative approach of this partnership made it possible to automate key data processes of an internal project which ultimately built valuable relationships between key campus units. In the academic environment, one common way to measure research productivity is by using counts of publications and their citations; often called bibliometric data. The University of Waterloo recognizes bibliometric data as an important piece of evidence-based research assessment, and recommends it as one measure, among many, for capturing research productivity trends, and elements of research impact. Centered on an example involving local bibliometric data, this session will introduce the relevance of this type of data to the University, and how leveraging the expertise and knowledge of others created a better final product, saved ~200 hours of manual work, and created a strong foundation for supporting similar projects. This collaborative framework has made it possible to support the integrity of local big data—a key step in supporting this and similar in-demand analyses at the University.
Collaborative archival practice: Rethinking outreach, access, and reconciliation using Wikipedia
(2017-04-28) Robichaud, Danielle; McCracken, Krista
Based on first-hand experience and concrete examples, the presentation outlines the use of Wikipedia as a tool for community engagement and as a way of improving the discoverability of archival content through collaboration. The panelists also discuss their practices relating to the development of Wikipedia pages about underrepresented peoples and communities. This includes a discussion of the education role Wikipedia and archivists can play relating to the residential school legacy, the TRC Calls to Action and reconciliation.
Demystifying Open Access
(2010-06-01) Goddard, Lisa; Gordon, Shannon
The international Open Access (OA) movement is changing how journal literature is created, disseminated, and purchased. Individuals working in academic, public and special libraries are invited to this session for a demystifying look at “green” and “gold” journals, Open Data, Open Education, Open Government, Creative Commons, and information “harvesting”. We’ll explore cost models, intellectual property, OA infrastructure, and strategies for supporting this exciting change in the publishing world.
Doing the work: Editing Wikipedia as an act of reconciliation
(On Archivy, 2018-08-28) Robichaud, Danielle; McCracken, Krista
The Truth and Reconciliation Commission of Canada Calls to Action outline the responsibilities of cultural heritage workers to educate both themselves and the general public about the Canadian Indian Residential School System (Residential Schools). This article positions the editing of Wikipedia though a lens of reconciliation as one way for cultural heritage workers to respond to the Calls to Action regarding the education of non-Indigenous Canadians about the damaging impacts of settler colonialism and the spectrum of Indigenous heritage - past, present, and future – often ignored in the teaching of Canadian history.
Evolution of a summer research/writing workshop for first‐year university students
(Emerald, 2008) Guise, Janneka L.; Goosney, Janet; Gordon, Shannon; Pretty, Heather
Purpose: To describe a framework for a summer research/writing workshop for new university students, and its evolution over time and across institutions. Design/Methodology/Approach: The University of Toronto at Scarborough (UTSC) has successfully offered its award-winning two-day Summer Learning Institute on Research, Writing and Presentation Skills for four years (2004-2007), to increasing enrollments. Memorial University of Newfoundland (Memorial) adapted the UTSC model and successfully piloted its four-day workshop, SPARC (Summer Program in Academic Research and Communication), in August 2006. Both programs were low-cost, non-credit summer workshops for new students to help them prepare for university-level research and writing. Memorial offered its program a second time in August 2007. This paper focuses on the Memorial experience. Findings: The success of these programs is attributed to a common framework used in each case: program planning, marketing, and delivery and assessment. Practical implications: The framework described in this paper could be adapted by other institutions wishing to implement such a program. In addition, the SPARC team will continually improve the program by reflecting on each part of the framework. Originality/value: Much research has been done to identify and address the specific needs of first-year university students. For example, some institutions offer “first year experience” courses for credit, while others place first year students into Interest Groups. Most academic libraries offer information literacy sessions to groups of undergraduate students during the regular semester. This paper presents a model for reaching first year students before they take their first class at university.
The Evolving Role of Liaison Librarians: Supporting Researchers in the Systematic Review Process
(2014-06-16) Stapleton, Jackie; Gordon, Shannon; Davies, Marian; Hutchinson, Rebecca
From the summer of 2013 to early 2014, four University of Waterloo librarians surveyed Health Sciences faculty and PhD students to gather data on their current and future systematic review work. Data provided insight into expectations of librarian support, and identified multiple ways to meet the needs of the surveyed population. Findings also identified how librarian expertise can be used towards knowledge creation and synthesis, confirming that librarian work will continue to move from an advising, supportive role to being an integral part of the research process and a member of the research team.
Exploring the role of teams and technology in patients' medication decision making
(Elsevier, 2019-03) Mercer, Kathryn; Guirguis, Lisa; Burns, Catherine; Chin, Jessie; Dogba, Maman Joyce; Dolovich, Lisa; Guénette, Line; Jenkins, Laurie; Légaré, France; McKinnon, Annette; McMurray, Josephine; Waked, Khrystine; Grindrod, Kelly
We know little about how electronic health records (EHRs) should be designed to help patients, pharmacists, and physicians participate in interprofessional shared decision making. We used a qualitative approach to understand better how patients make decisions with their health care team, how this information influences decision making about their medications, and finally, how this process can be improved through the use of EHRs.
Fighting Impostor Syndrome: How Librarians Are Bridging the Gap Between the Humanities and the Sciences
(2017-02-01) Carter, Caitlin A.; Mercer, Kate
While many librarians possess undergraduate degrees in the humanities, increasingly, there are excellent job prospects emerging in science, technology, engineering, and math (STEM) fields. New graduates and librarians who are going through a career change are faced with what seems like an insurmountable challenge: how to build the skills to transition successfully into positions outside of their backgrounds. This session will demonstrate how two librarians with humanities degrees obtained fulfilling careers in the sciences. Caitlin Carter is the Pharmacy Liaison Librarian at the University of Waterloo, and Kate Mercer is the Systems Design Engineering Liaison Librarian and a PhD Candidate in Pharmacy, also at the University of Waterloo. Caitlin and Kate will share how they transitioned into STEM fields, provide tips for getting started in the sciences with a humanities background, how to integrate yourself into a science faculty, and offer best practices for identifying and using transferable skills. Outcomes – Strategies and tools for making the transition from the humanities to the STEM fields. - Insight into collaborating with science faculty on research, embedded instruction, and information services.
From Coast to Coast: Canadian Collaboration in a Changing RDM Seascape
(2016-06-06) Sewerin, Cristina; Barsky, Eugene; Dearborn, Dylanne; Henshilwood, Angela; Hwang, Christina; Keys, Sandra; Mitchell, Marjorie; Spence, Michelle; Szigeti, Kathy; Zaraiskaya, Tatiana
There is power in collaboration. With academic institutions across Canada preparing for possible changes in funding requirements around sharing and preserving data and the submission of data management plans, librarians from a range of small, medium and large Canadian schools are collaborating to survey their researchers to better understand local needs and to generate together a richer understanding of their respective science and engineering research communities. Some of the questions we hope to answer with this endeavour include: What are the characteristics of the research data produced, and how do researchers in different disciplines manage their data? What attitudes towards research data management (RDM) support services and data sharing can be observed? In this paper, results from schools which have already run the survey will be summarized, including an analysis of comparable data. Similarities and differences observed across disciplines and schools will be highlighted. Participating institutions at time of writing include: University of Toronto, University of British Columbia, University of Waterloo, University of Alberta, Queen’s University, University of Ontario Institute of Technology, Dalhousie University, University of Ottawa, and McGill University.
From the ground up: Building a roadmap of research priorities for a national research data management community
(2019-05) Cheung, Melissa; Dearborn, Dylanne; Da Sylva, Lyne; Khair, Shahira; Szigeti, Kathy
Launched in 2015, the Canadian Association of Research Libraries (CARL) Portage Network is dedicated to the shared stewardship of research data in Canada through fostering national communities of practice for research data, and building national research data services and infrastructure. Portage has developed a large network of expertise comprised of Expert Groups, each with mandates related to specific areas of research data management (RDM). The objective of the Research Intelligence Expert Group (RIEG) is to provide the Portage Network with research intelligence on the state of RDM in Canada for a variety of related topics through the development and oversight of targeted studies designed to gather supporting evidence. In order to set research priorities for RIEG, a high-level roadmap was developed to bridge gaps in our knowledge about RDM practices, developments, communities, and policies in Canada. To understand the existing landscape, an environmental scan was conducted, guided by a custom taxonomy developed by RIEG. Topics including data curation, data sharing and reuse, services, policy and law, and information technology were examined from an international and Canadian context to determine gaps and priority areas. This poster will offer an overview of the development of this roadmap, detailing how it helped to formalize recommendations for action, prioritize research tasks, and set objectives for RIEG and the Portage Network moving forward.

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